For Outlook 2007 you can import your existing Outlook rules into Rules Manager. Toolbar and menu integration to make creating rules easy. Quick rule feature allowing you to add a rule in about three clicks. Automatic folder search - if a folder is moved, Rules Manager will locate the folder. Rename Attachments functionality. Nothing to do with mail sorting, but an additional feature is the ability to rename attachments included in a mail message.
Go to Folder function. If you have tens or hundreds of nested folders, it isn't always easy to find the one you want. Just type the name of the folder you are looking for, and Rules Manager will take you straight to it Per-session statistics and full logging. Supports Outlook profiles. If you have more than one profile set-up, you can have a different set of rules for each profile. The number of profiles supported is limited only by Outlook.
This is an easy rule. Just make sure the 'and stop processing more rules' appears at the bottom and that this rule is close the top (if not at the top.) Processing External Mail with an Outlook Rule. This one is a little tricky, so be careful. There's no good 'comes from outside my company' rule built into Outlook, so you can make one like this. Adds a toolbar button directly into Outlook for easy access to your rules; Easily sort Outlook rules by name, what order they run, by the folders involved in the rule,.
This feature can also be disabled, which allows you to use one set of rules for ALL your Outlook profiles. For Outlook 2007 you can import your existing Outlook rules into Rules Manager.
Toolbar and menu integration to make creating rules easy. Quick rule feature allowing you to add a rule in about three clicks. Automatic folder search - if a folder is moved, Rules Manager will locate the folder. Rename Attachments functionality.
Nothing to do with mail sorting, but an additional feature is the ability to rename attachments included in a mail message. Go to Folder function. If you have tens or hundreds of nested folders, it isn't always easy to find the one you want. Just type the name of the folder you are looking for, and Rules Manager will take you straight to it Per-session statistics and full logging. Supports Outlook profiles. If you have more than one profile set-up, you can have a different set of rules for each profile. The number of profiles supported is limited only by Outlook.
This feature can also be disabled, which allows you to use one set of rules for ALL your Outlook profiles.
Today’s post was written by Mike Schackwitz, principal director of program management on the Outlook.com team.Since we announced that Outlook.com had introduced, we’ve heard a great response from a lot of our customers who are using the feature to manage their inbox. Today, we want to provide you with a few examples of Advanced Rules, so you can try them out yourself—if you haven’t already.The way we see it, each rule has its own personality—and it’s a personality that you can create. ‘The Auto-Archiver’ helps you get organized, ‘The Golden Child’ helps you remember things and ‘The Bouncer’ protects your inbox from mail you don’t want. When combined, Advanced Rules allow you to customize your inbox so that it can manage itself. To help you get started, here are these examples plus a few more to try for yourself.( Hint: If you want to use any of these personalities, just click the corresponding image or title to be taken to the set up page for the rule. You may need to sign in first.)Keeps your inbox reserved for VIPs only!
‘The Bouncer’ only lets mail from people you know (your contacts) in to your inbox. All other mail is sent to a folder of your choice.
When an email matches:Category is not: ContactsDo the following:Move to: We all have close friends and ‘The Bestie’ makes it obvious when these people email you. Select your closest friends and when they email you their emails are flagged and sent to the top of your inbox, making them easy to find. When an email matches:Sender contains: Do the following:Set flagged state: FlaggedSome people get a lot of emails that they just can’t bring themselves to delete and that’s OK. ‘The Auto-Archiver’ keeps your inbox tidy by moving previously read emails into a folder of your choice after 30 days. When an email matches:Older than: 30 daysRead state is: ReadDo the following:Move to: Perfect for the minimalists among us. ‘The Cleaner’ deletes any newsletters that you’ve already read after 30 days.
When an email matches:Older than: 30 daysRead state is: ReadCategory is: NewslettersDo the following:DeleteWe value some emails more than others. ‘The Golden Child’ marks all emails from your loved ones (mom and dad, for example) as important and flags them, so you never miss one. When an email matches:Sender contains: or etc.Do the following:Set flagged state: FlaggedCategorize as: ImportantSome emails you really need to remember to reply to! ‘The Mother-in-Law’ flags unread emails from your mother-in-law after three days, making sure you read them in time and keeping you out of trouble. When an email matches:Sender contains: Older than: 3 daysRead state is: UnreadDo the following:Set flagged state: FlaggedRather than spending your time once a year rounding up all those receipts, let ‘The Tax Collector’ automatically put all receipts in one folder and categorizes them as “Shopping”—so they’re easier to find.
When an email matches:Keyword contains: “receipt”Do the following:Categorize as: ShoppingMove to: For the bargain hunters among us, ‘The Couponer’ filters potential freebies by keeping an eye out for newsletters containing the word “free.” Once found, they are categorized as “Shopping” and moved to a folder of your choice so you can quickly locate them. When an email matches:Category is: NewslettersKeywords contain: “free”Do the following:Categorize as: ShoppingMove to: You may need receipts and shipping updates from a particular company, but you might not care for their offers and promotional emails. ‘The Umbrella’ protects you from a downpour of newsletters from a particular company by deleting them automatically. When an email matches:Sender contains: Category is: NewslettersDo the following:DeleteIf any of these personalities sound like a good fit for your inbox, give them a try!
Remember, just click the corresponding image or title of rule you want to use. If you have your own examples or favorites, let us know in the comments below, or by tweeting to @Outlook.—Mike SchackwitzCategories.Filed under:.